legal

Privacy Policy

This policy explains how InterMUN handles personal information when you use our website, applications, and conference services.

Last updated · 25 July 2026

Information we collect

Depending on how you use the service, we may collect:

Account details such as your name, email address, profile, and role.
Conference information, committee assignments, and participation records.
Content you create, including documents, notes, messages, votes, and submissions.
Files you upload and communications you send to conference teams or to us.
Technical and usage data needed to operate, secure, and improve the service.

How we use information

Provide accounts, conference workspaces, and role-based features.
Deliver content to the participants and staff authorised to access it.
Maintain security, prevent abuse, troubleshoot problems, and improve reliability.
Respond to support, partnership, and conference enquiries.
Comply with applicable law and enforce our Terms of Service.

Sharing and conference access

We do not sell personal information. Information may be shared with your conference organiser and authorised participants according to their roles and the features they use.

We may also use trusted service providers for hosting, authentication, email, storage, security, and related infrastructure. They may process information only to provide those services to us.

Retention and security

We retain information for as long as needed to provide the service, support a conference, meet legal obligations, resolve disputes, and protect the platform. Retention periods can vary by data type and conference requirements.

We use technical and organisational safeguards designed to protect information. No online service can guarantee absolute security, so users should also protect their credentials and report suspected account misuse promptly.

Your choices and rights

You may update certain account information within the service. Depending on your location, you may also have rights to access, correct, delete, restrict, or receive a copy of your personal information.

Conference records may be controlled jointly with or on behalf of your conference organiser. We may direct a request to that organiser where appropriate.

Children and student participants

Conferences and schools are responsible for ensuring that participants are authorised to use the service and that any required parent or guardian consent has been obtained. Please contact us if you believe a participant’s information was provided without appropriate authorisation.

Changes and contact

We may update this policy as the service or applicable requirements change. The date above shows the latest revision.

For privacy questions or requests, contact juleskittoastrop@gmail.com.